Elements of the Land Register

Real Estate and Property

Prepared by: Constantinople

The title deed is not a single document containing every property record. Understanding a dispute requires identifying which questions are answered by the principal and auxiliary registers, plans and transaction documents.

The Register, Plans and Underlying Documents

The land register comprises more than the page bearing the owner's name. Principal registers and supplementary records show the property's identity and creation of rights together. The scope of brief wording in the register may not be fully understood without reading the relevant agreement or decision. Plans and technical records are particularly important in boundary and area disputes.

The Journal and Order of Transactions

When a request was recorded, its supporting documents and the order of registration may affect a dispute's outcome. Journal and date information are compared particularly where several transfers or different rights over the same property exist. A copy of the latest title alone may not explain the scope or order of an earlier transaction.

How Is a Document Request Limited?

The official deed, plan, court decision or power of attorney needed for the review is identified. Documents are requested within the limits of legal interest and representative authority. Change records linking old and new parcel numbers help prevent documents concerning the wrong property from entering the file.

Documents to Prepare for an Initial Review

Send each document in its entirety as held by you, rather than only its first page or a screenshot. We determine, according to the file, what authority is needed to obtain missing official records. The following records are helpful at the outset:

• Land register page
• Journal details of the transaction
• Official deed and annexes
• Cadastral plan
• Parcel change documents

Why Do the Particular Circumstances Matter?

For example, subdivision of the same property over time may make it difficult to match the number on an old title directly with today's independent unit. When assessing the file, we establish the property's identity first, then the chain of transactions.